How to Avoid Over Paying Invoices!
Has this ever happened to you?
Shannon in Accounting receives a hard copy invoice in the mail. She logs it and routes the invoice for manual processing.
Unbeknown to Shannon, Ryan receives the same invoice electronically. He logs the invoice in his system and pays it promptly.
The hard copy eventually gets to accounts payable where it, too, is paid.
Double payments are not uncommon!
They occur far more often than you might expect. Some vendors submit invoices both electronically and by mail, sometimes to multiple recipients. That means multiple people handling the same invoice — and double payment becomes all too easy.
Even if someone catches it, now there’s confusion: Do you get a refund? A credit next cycle? Either way, it wastes time, energy, and impacts cash flow.
How can TEM help eliminate duplicate invoices?
You need a TEM system that automatically flags duplicates and notifies your admins when payments have already been made — no more second-guessing.
It should support multiple invoice formats, adapt to your business conventions, and reduce the clutter and confusion that manual systems create.
A well-implemented TEM should be running quietly in the background, giving you the confidence to focus on strategic work — not babysitting invoices.
Do you have that confidence?